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resources/views/guide/document-templates.md

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+# Document Templates User Guide
+
+## What is the Document Templates Module?
+
+The Document Templates module manages pre-built document templates for various project needs. This module helps create standardized documents, maintain template consistency, and ensure proper document formatting and structure.
+
+## Getting Started
+
+To access Document Templates:
+1. Login to the system
+2. Click on **Settings** in the main menu
+3. Select **Document Templates** from the submenu
+
+## Key Features
+
+### Primary Functions
+- **Template Management**: Manage document templates
+- **Template Creation**: Create new document templates
+- **Standardization**: Standardize document formats
+- **Customization**: Customize template content
+
+### Secondary Functions
+- **Version Control**: Manage template versions
+- **Distribution**: Distribute templates to users
+- **Report Generation**: Generate template reports
+- **Access Control**: Control template access
+
+## How to Use
+
+### Managing Templates
+1. Click **"Manage Templates"** button
+2. Select template for management
+3. Review template content
+4. Update template information
+5. Set access permissions
+6. Distribute templates
+7. Generate template reports
+
+### Template Management
+1. Review document templates
+2. Create new templates
+3. Update existing templates
+4. Manage template versions
+5. Distribute templates
+
+### Template Categories
+- **Standard Templates**: Standard document templates
+- **Custom Templates**: User-defined templates
+- **Form Templates**: Form and questionnaire templates
+- **Report Templates**: Report format templates
+
+## Best Practices
+
+### Usage Guidelines
+- ✅ Use standardized templates
+- ✅ Maintain template consistency
+- ✅ Update templates as needed
+- ✅ Ensure proper template distribution
+
+### Quality Assurance
+- ✅ Verify template accuracy and completeness
+- ✅ Ensure proper template formatting
+- ✅ Monitor template usage effectiveness
+- ✅ Regular review of template processes
+
+## Troubleshooting
+
+### Common Issues
+1. **Template not saving**: Check all required fields are completed
+2. **Formatting issues**: Review template design and formatting
+3. **Distribution problems**: Verify user permissions and access
+
+### Getting Help
+- Contact the Settings department for technical support
+- Consult document templates procedures and guidelines
+- Check template access and system status