citrus-cms/resources/views/guide/document-revision.md

Document Revision User Guide

What is the Document Revision Module?

The Document Revision module manages document revision control and tracks changes to project documents. This module helps maintain document version history, track modifications, and ensure proper approval processes for document changes.

Getting Started

To access Document Revision:

1. Login to the system
2. Click on Manufacturing in the main menu
3. Select Document Revision from the submenu

Key Features

Primary Functions

• Revision Control: Track document versions and changes
• Change Management: Manage document modification requests
• Approval Workflow: Control revision approval processes
• Version History: Maintain complete revision history

Secondary Functions

• Change Tracking: Track who made changes and when
• Document Comparison: Compare different document versions
• Rollback Capability: Revert to previous document versions
• Notification System: Alert stakeholders about document changes

How to Use

Creating Document Revisions

1. Select the document to revise
2. Click "Create Revision" button
3. Make necessary changes to the document
4. Add revision notes and justification
5. Submit for approval
6. Track approval status
7. Publish approved revision

Revision Approval Process

1. Review revision request and changes
2. Verify revision justification
3. Check impact on related documents
4. Approve or reject revision
5. Document decision and comments
6. Update document version

Revision Categories

• Minor Revisions: Small corrections and updates
• Major Revisions: Significant changes requiring review
• Emergency Revisions: Urgent changes for safety or compliance
• Standard Revisions: Regular updates and improvements

Best Practices

Usage Guidelines

• ✅ Always document reasons for revision
• ✅ Follow proper approval workflow
• ✅ Check impact on related documents
• ✅ Maintain revision history and notes

Quality Assurance

• ✅ Verify revision accuracy and completeness
• ✅ Ensure proper approval before publishing
• ✅ Update related documents if necessary
• ✅ Notify affected personnel about changes

Troubleshooting

Common Issues

1. Cannot create revision: Check document permissions and status
2. Approval workflow stuck: Contact the document administrator
3. Revision not publishing: Verify approval status and workflow

Getting Help

• Contact the Manufacturing department for technical support
• Consult document revision procedures
• Check revision history and approval status